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  • Administrative Coordinator #499767

    About This Role:
     
     The Department of Communication & Media is inviting applications for the position of Administrative Coordinator.
     
    Position Duties:
    • Provides general administrative and clerical support for the Department of Communication and Media, including filling, copying, faxing, word processing establishing and maintaining electronic records and files
    • Composes error-free memo/correspondences
    • Responds to written and/or oral inquiries as directed
    • Assist student workers with daily tasks as needed, including phone calls, welcoming visitors, dispersing mail, and acts as courier for on-campus deliveries and pickups
    • Monitors office supply inventory, order, and receiving process
    • Coordinates the general maintenance of office equipment and facilities as necessary
    • Plans and implements the establishment of an organized filing system for efficient retrieval of documents, forms, records, etc.
    • Maintains all computer and paper records and always ensures their confidentiality (i.e., travel forms, vendor forms, etc.)
    • Ensures all employee and student records are kept secured and confidential in accordance with FERPA and the University’s Privacy Policy
    • Performs other duties as assigned by the director in support of both departments’ missions and visions, as well as the University in general
    • Provides full administrative and event planning and programming support to the director
    • Meet on a regular basis with the chairs for one-on-one meetings and provide project and event updates
    • Represents the Office as may be requested by the director
    • Make travel arrangements as needed for conferences, workshops, etc.
    • In collaboration with the chair and the college PR person, coordinates the development, planning, and printing of marketing and publicity materials
    • Keep track of events taking place at Lamar University utilizing the on-line university calendar
    • Provides general administrative and clerical support
       
    Specific Essential Duties:
     
    Forms:
    • Enters and track purchase requisitions in a timely manner
    • Uses Microsoft Office applications in the creation and maintenance of office documents, letters, forms, etc.
    • Distributes and receives various forms and correspondence from administrators, faculty and students in a timely manner and ensures accuracy and correctness
     
    Programming support:
    • Coordinates and manages all the pre-and post-logistical planning and implementation of activities associated with departmental programs and events
    • In collaboration with the chairs, secure/reserve locations for programs/events, both internally and externally
    • Assist with event set up and take down
     
    Meetings:
    • Record minutes of meetings, transcribes/types and disseminates error-free copies of minutes in a timely manner to the director and stakeholders

    Who We Are: 
     
    Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.
     
    Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve. 
     
    Benefits:
     
    A comprehensive benefits package is offered that includes: 
     
    ·         Health, dental & vision insurance 
     
    ·         Life insurance
     
    ·         State of Texas Retirement plans
     
    ·         Tuition reimbursement for employees, spouses and/or eligible dependent
     
    ·         Paid time off – vacation, sick, and holidays.   
     
    Education/Experience:
     
    • H.S. Diploma or GED, 3 years’ experience in an office setting.
    • Experience with MS Office Suite, internet, email, and social media platforms.
    • Experience using office machines.
    • Ability to process office paperwork (memo’s, Purchase Orders, travel and vendor forms, etc.).
    • Ability to communicate via ASL preferred
    Salary: $32,000 - $36,999

    Link to Apply: Lamar University | Administrative Coordinator #499767

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